Careers – Personal Assistant – Melbourne – 3000

Title:  Personal Assistant

Title:  Personal Assistant

Location:  Melbourne, VIC, AU, 3000

About the role

The main aim of the role is to provide administrative support, which may include managing the day-to-day activities of the General Manager of building and team, including diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing.

You would also be required to help manage client relationships & special events.

Key responsibilities of the role include:

  •  Manage the day-to-day activities of GM and broader team.
  • ­ Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
  • ­ Monitor and respond to communications on behalf of the Manager.
  • ­ Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
  • ­ Manage financial records such as expenses, invoices and purchase requisitions. 
  • ­ Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
  • ­ Coordinate travel (including international) and accommodation arrangements.
  • ­ Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders. 
  • ­ Provide reception coverage as required.
  • ­ Exercise use of basic software, such as Microsoft applications and other systems.
  • ­ Identify, modify and improve work processes where necessary.
  • ­ Assist other team members with our systems and programs.
  • ­ Treat sensitive information with a high level of confidentiality.
  • ­ Organise events relevant to the General Manager’s team within budget.
  • ­ Perform all duties in accordance with our policies, processes, reporting, systems and procedures

To be successful in this role, you will have the following:

Qualifications        

  • Any applicable tertiary qualification 
  • Certificate II, III, or IV in Business Administration

        
Experience        

  • 5-8 years’ experience in an office environment 
  • Experience providing support at a senior level
  • Basic knowledge of accounting, data and administrative management practices.
  • Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
  • Knowledge of administrative practices and procedures
  • Knowledge of document management procedures and processes 
  • A general understanding of the technology and systems associated with records management

If you’re interested in any of the roles, simply send your resume to info@multiculturalconsulting.com.au , and our team will get in touch with you soon!