Position title: Project Site Administrative Assistant
ASA – Administration – Site Administrator
Primary purpose of this position
Provide administrative support to Melton project, which typically includes tasks such as data entry; the maintenance of
financial records; compiling of reports; the processing and completion of forms, stakeholder communications;
organisation of team meetings / event logistics; and secretarial support as required.
Ensure efficient and professional office management and admin support service.
Key accountabilities – – – – – – – –
– Act as the first point of contact by greeting, welcoming, direct and announcing project visitors appropriately
– Maintain project security by following procedures and controlling access to the building eg issuing visitor badges and following visitor sign in procedures
– Oversee and coordinate Management diaries, which will include scheduling and calendar planning
– Maintain project filing and database systems, storing information accurately and safely
– Ensure expenses and invoices are processed and are in line with contractual obligations
– Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
– Assist the day-to-day operations of the site office
– Exercise use of basic software, such as
– Microsoft applications and other systems.
– Assist with project kitchen duties as required
– Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required
– Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
– Maintain project office workspace, office supplies and equipment
– Perform all duties in accordance with JH policies, processes, reporting, systems and procedures – – –
– Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
– Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
– Other duties as required.
Qualifications:
Certificate II, III, or IV in Business Administration
Experience:
– Self-starter and team player – proactive
– 5-8 years’ experience in an office environment
– Experience providing support at a senior level
– Basic knowledge of accounts, data and administrative management practices.
– Proficient in English – verbal, written and spelling, as well as professional communication skills
– Proficient computer skills and knowledge of Microsoft Office Suite
– Knowledge of administrative practices and procedures
– Knowledge of document management procedures and processes
– A general understanding of the technology and systems associated with records management
How to Apply:
If you’re interested in any of the roles, simply send your resume to info@multiculturalconsulting.com.au , and our team will get in touch with you soon!